Gym management software: the timetable-first setup for studios and clubs
Members don't browse gym websites — they check the timetable. If your timetable lives in a Canva graphic you re-export every week, you're running the front door of your business by hand. Here's the timetable-first setup: live schedule, tap-to-book classes, recurring memberships, and coaches who see their day on their phone.
Wemu Team
Product
Every gym has the same homepage, whether it knows it or not: the weekly timetable. It's what members screenshot, what prospects check before their first visit, and what coaches plan their week around. The whole point of gym software is to make that timetable live — bookable, capacity-aware, and connected to the memberships that pay for it.
Setup tutorial: from Canva timetable to live schedule
Step 1 — Build the class schedule once
Create each class as a group service with its weekly slots, coach, and capacity. Your public page renders it as a proper Monday-first timetable — the layout members actually read — with a month view for planning. Tap a class, pick the session, book: the member is one Continue away from confirmed.
Step 2 — Memberships that renew themselves
Set up recurring memberships (weekly or monthly) with card billing. They sit above the timetable on your page as first-class offers; failed payments retry and flag themselves rather than silently lapsing.
Step 3 — Capacity, waitlists, and no-shows
Classes show spots left and close when full. Reminders go out automatically with a self-service cancel link — and a freed spot can be offered to the waitlist by SMS, first to tap wins. For high-demand sessions, card-on-file discourages the book-and-bail.
Step 4 — Coaches and the front desk
Coaches get logins limited to what they need — their schedule, their classes, the members walking in. Front desk gets the till for supplements, drinks and drop-ins, with stock counting down. Casual staff clock in by PIN with a photo, and timesheets feed a pay summary you can actually read.
Step 5 — Keep members from drifting
The quiet killer in fitness isn't cancellations — it's the member who just stops coming and cancels three months later. Win-back automations catch the drift: no visit in three weeks triggers a friendly nudge, automatically, before the habit fully dies.
Why Wemu fits gyms better than the incumbents
| Typical gym software | Wemu |
|---|---|
| Timetable buried three taps deep in a branded app | Timetable IS the page — public, live, bookable on your own link |
| Marketplace app that also promotes your competitors | Your page, your brand, your members |
| Per-location and per-staff pricing tiers | One flat plan, unlimited staff and locations |
| Retail till is a bolt-on | Full POS with stock for the supplements fridge, same system |
| Reports in a separate analytics module | Revenue, class fill rates, and lapsed members on the dashboard |
The honest gap: if you're a franchise running 24/7 door access hardware, you'll still need an access-control system beside this — Wemu runs the business, not the turnstile. For staffed studios, boxes and clubs, the setup above is the whole operation.
Put your timetable to work
Live bookable timetable, recurring memberships, waitlists, and a till for the merch fridge — one flat plan. 7-day free trial.
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