Run your clinic
on one system
Bookings, intake forms, signed treatment notes, reminders, packages, and payments — the whole patient journey in one place, instead of a phone, a filing cabinet, and four different apps.
By signing up, I agree with the data protection policy.
Skin Consultation Form
IntakeSkin type
Allergies or sensitivities
Signature
Auto-send on booking
Emailed the moment a Signature Facial is booked
Booking confirmation · sent instantly
Reminder · 24h before
Sound familiar?
The daily struggles of running a clinic
No-shows leave rooms empty
A missed appointment isn't just lost revenue — the practitioner, the room, and the consumables were all reserved. Without automatic reminders, every week leaks money.
Paper forms and scattered notes
Intake on clipboards, consent forms in filing cabinets, treatment notes in someone's head. When a patient returns, nobody can see the full story — and compliance depends on it.
Patients vanish after one visit
Most treatments only work as a course, but without recalls and follow-up nudges, patients drift away after the first session and never book the rest.
The front desk is a call centre
Booking, rescheduling, confirming, chasing payments — all by phone, all day. Your team spends more time on admin than on patients.
Built for clinics
The whole patient journey, covered
Online Booking, By Practitioner
Patients browse your treatments, pick their practitioner, and book a slot that's genuinely free — from your clinic's public page, at 11pm if they want. Every booking lands on the calendar with the right duration for the right treatment.
- Per-treatment durations and pricing
- Patients choose their practitioner
- Real-time availability, instant confirmation
Skin Consultation
30min · Dr. Reyes
LED Light Therapy
20min · any practitioner
Microneedling
1h · Nurse Kim
Digital Intake & Consent Forms
Send intake and consent forms when the booking is made, not when the patient is standing at reception. Answers attach straight to the patient's record, so the practitioner walks in already knowing skin type, history, and contraindications.
- Custom form templates per treatment
- Filled in before the visit, on any device
- Stored on the patient record, searchable forever
Skin Consultation Form
IntakeSkin type
Allergies or sensitivities
Signature
Auto-send on booking
Emailed the moment a Signature Facial is booked
Treatment Notes You Can Sign & Lock
Write the note right on the visit — assessment, what you did, the plan. Sign it and it locks: amendments are tracked with the full history preserved, and redactions are handled without destroying the record. Notes that stand up when it matters.
- Type notes on the booking, during or after the visit
- Signing locks the note — every amendment keeps history
- Redaction-safe: the original is never silently lost
Treatment Note
Signed · lockedAmara Lopez
LED Light Therapy · Today, 2:10 PM · Room 2
Skin assessed — mild erythema on left cheek, settled within 10 min.
20-min session at protocol B. Tolerated well, no adverse reaction.
Plan: session 4 of 6 in two weeks. Recommended daily SPF 50+.
✍️ Signed — Dr. E. Reyes
Today, 2:14 PM · note locked on signing
Patient Records, Handover-Safe
Every visit, intake form, note, and purchase in one timeline per patient. Whoever is in the room today can see the whole story — no drawer archaeology, no 'ask reception'.
- Full visit and treatment history per patient
- Check-ins, forms, and purchases in one place
- Any practitioner picks up exactly where the last left off
Today's Patients
PendingClass SessionAttendees (3)
Add Walk-inAmara Lopez
Checked in 8:44 AM
Sophie Tan
Checked in 8:44 AM
Rachel Kim
Checked in 8:44 AM
Reminders That Kill No-Shows
Automatic confirmations and reminders go out by SMS and email, with a self-service link to reschedule or cancel. Patients who can't make it free the slot themselves — instead of just not turning up.
- Booking confirmations and day-before reminders
- Self-service reschedule and cancel
- Freed slots go back on sale instantly
Booking confirmation · sent instantly
Reminder · 24h before
Treatment Courses & Memberships
Sell a 6-session laser course or a monthly skin membership once, and let Wemu do the accounting: sessions burn down automatically as they're used, memberships renew and grant credits on their own, and included treatments book without a checkout.
- Prepaid packs burn down per session
- Auto-renewing memberships with monthly credits
- Balances visible to the patient and the front desk
New Product
Add a product to your catalog
Product Type
Regular
Subscription
Credit
Bundle
Voucher
Product Name
Recalls & Win-Back, On Autopilot
The follow-up your patients actually need: due-for-treatment recalls, win-back nudges when someone goes quiet, birthday offers. Set the rules once and the clinic keeps in touch by itself.
- Recall campaigns for course follow-ups
- Win-back after 60 days of silence
- Every send tracked — opens, clicks, bookings
Campaigns
+ New campaignAutomations
Welcome new clients
Sends 1h after first visit
Win-back — 60 days quiet
Email + SMS with a 10% nudge
Birthday offer
7 days before, single-use code
Sent
1,248
Opened
42%
Clicked
9.8%
Revenue
A$3.2k
Front-Desk POS & Tap to Pay
Check out treatments, skincare retail, and deposits in one sale. Take cards on an iPhone with Tap to Pay — no terminal rental — and put manager PINs in front of refunds and discounts so the till stays tight.
- Treatments and retail in one checkout
- Tap to Pay on iPhone — no extra hardware
- Manager PIN approvals with a full audit log
Role & Security
Role
PIN Code
Pay Information
Base Pay Type
Hourly Rate (AUD)
Commission
This member also earns commission on sales
Wemu AI: Ask Your Clinic Anything
Which patients are due for a follow-up? What did we take last week? What's running low in the treatment room? Ask in plain language — Wemu AI reads your bookings, sales, and stock and answers with the action ready to go.
- Lapsed-patient and follow-up lists on demand
- Low-stock alerts for consumables and retail
- Draft tasks, invoices, and campaigns by chat
✨ Wemu AI
From your bookings and treatment notes:
Answers from your real bookings, notes, and stock
Your online storefront, included
A storefront customers can book and buy from
Patients find your clinic online, browse treatments, pick their practitioner, and book — forms filled before they walk in.
Glow Studio
hair · nails · beauty
Signature Facial
45min · 1:1
A$75
BookPromo banners & live open status
Skin Consultation
30min · Dr. Reyes
LED Light Therapy
20min · any practitioner
Microneedling
1h · Nurse Kim
Customers book & pay online
Business Profile
Update your business information and preferences
Business Information
Business Name
Business URL
https://app.wemu.io/p/glow-studio
Industry
Customers book & buy from this link — share it anywhere
Your own shareable link
- Your own page at wemu.io/your-business — shareable anywhere
- Online bookings and product sales, 24/7
- Promo banners and discount codes applied automatically
- Live open/closed status, hours, and directions
- SEO-ready so locals actually find you
Simple workflow
How clinic owners use Wemu
Set up treatments & practitioners
Add your treatment menu with durations and prices, assign practitioners, and attach the intake forms each treatment needs.
Share your booking page
Patients book online, fill their forms before they arrive, and get automatic confirmations and reminders.
Run the day
Check patients in, review their history and forms, write signed treatment notes, and check them out — treatments, retail, and packages in one sale.
Keep them coming back
Recall campaigns rebook courses, win-backs revive quiet patients, and reports show exactly what's working.
“Dr. Reyes runs a three-room skin clinic. Intake used to be a clipboard, notes lived in a drawer, and the front desk spent afternoons chasing confirmations. Now patients book online with forms done before arrival, notes are signed and searchable, and courses rebook themselves through recalls. Her no-show rate halved in the first month.”
Dr. Elena Reyes
Owner, Lumina Skin Clinic
Ready to retire the clipboard?
Give your clinic one system for the whole patient journey. Start your free trial today — no credit card required.
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