Marking invoices as paid

Why mark invoices as paid

Keeping invoice status accurate is important for your financial records. When a customer pays, marking the invoice as paid updates your revenue reports and shows you exactly which invoices are still outstanding.

Marking a full payment

1. Open the paid invoice
2. Tap Record Payment
3. Select the payment method (cash, card, bank transfer, etc.)
4. Enter the payment date
5. Confirm the amount (defaults to the full invoice total)
6. Tap Save

The invoice status changes to Paid and a green badge appears.

Partial payments

If a customer pays in installments:

1. Open the invoice
2. Tap Record Payment
3. Enter the partial amount received
4. Save the payment

The invoice status changes to Partially Paid and shows the remaining balance. You can record additional payments as they come in.

Payment methods

Record payments using any method:

• Cash
• Credit/debit card
• Bank transfer
• Check
• Online payment
• Other (with a custom note)

Viewing payment history

Each invoice maintains a payment history showing:

• When each payment was received
• The amount of each payment
• The payment method used
• Who recorded the payment

This is useful for invoices paid in multiple installments.

Overdue invoices

Invoices past their due date are highlighted as Overdue. You can filter your invoice list to show only overdue invoices, making it easy to follow up with customers who haven't paid.

Automatic status updates

If customers pay through an integrated payment method (like an online payment link), Wemu updates the invoice status to Paid automatically — no manual action needed.