Tattoo studio software: deposits, consent, and a booking page that fills the chair
Tattoo studios run on DMs, deposits, and consent forms — three things Instagram is terrible at. Here's the setup that moves bookings out of your inbox, makes deposits automatic, gets consent signed before the needle comes out, and follows up with aftercare without anyone remembering to.
Wemu Team
Product
Most studios don't have a booking problem — they have a DM problem. The enquiries arrive fine; they just arrive as forty unstructured conversations an artist has to triage between sessions. Dates get double-offered, deposits get promised and forgotten, and the consent form is a photocopy signed on a clipboard thirty seconds before the stencil goes on. All of it is fixable in an afternoon.
Setup tutorial
Step 1 — A booking page that answers the DMs
List your session types — consultation, flash, half-day, full-day — with durations and artists. The page goes in your Instagram bio; the gallery block shows healed work (you control the order); enquiries become structured bookings instead of chat threads. Prefer to vet first? Set bookings to manual approval so nothing lands on the calendar without a yes.
Step 2 — Deposits that actually stick
Set a deposit per booking — fixed or percentage — taken at the point of booking, credited against the session. The no-show maths in tattooing is brutal: a bailed full-day sitting isn't an inconvenience, it's a day of income gone. A deposit turns "I forgot" into a decision that costs money, and your reminder messages with a reschedule link handle the honest forgetters.
Step 3 — Consent signed before the chair
Build the consent and medical-history form once — allergies, medications, age confirmation, the works — with a draw-to-sign signature field, and mark it required before check-in. Send it with the booking confirmation; clients sign on their phone the night before. The signed form lives on their record permanently, which is exactly where you want it if a question ever comes up.
Step 4 — The day itself
Check the day's sessions on the calendar, take the balance at the till (card, cash, or Tap to Pay on iPhone — the deposit already credited), and log any session notes on the client record: placement, inks, touch-up plans.
Step 5 — Aftercare and the second tattoo
An automated message the day after with your aftercare sheet, and a check-in a few weeks later when healing's done — which is precisely when people start thinking about the next piece. Studios treat follow-up as politeness; it's actually the cheapest marketing they own.
Why Wemu fits studios
| The DM way | On Wemu |
|---|---|
| Enquiries triaged by hand in Instagram | Structured bookings from the link in your bio — approve or decline each one |
| Deposits requested, sometimes received | Deposit taken at booking, credited at the session |
| Consent on a clipboard | Signed digitally before arrival, stored on the client record |
| Aftercare if someone remembers | Automated aftercare and healed-check messages |
| Per-artist software fees | One flat plan for the whole studio |
Get the bookings out of your DMs
Booking page, automatic deposits, signed consent, and aftercare follow-ups — set up in an afternoon. 7-day free trial.
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